Event subsidy

The municipality of Heerlen sometimes provides subsidies for organizing public events. 

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Approach

Send an email to request the application form. Please include the following with the form:

  • Action plan or program for the event.
  • Letter explaining the event.
  • A well-prepared budget outlining the event's expenses and revenue.
  • When submitting the first grant application, include the organization's articles of incorporation. 

Apply for the grant from the municipality in a timely manner. Be sure to do this at least twelve weeks before the event begins. Submit your application on time, even if the program hasn’t been fully finalized yet. You can always add more information to your application later.

Description

The municipality can provide a grant to an organization that wishes to organize an event. We have a fixed annual budget for this purpose.

Heerlen has four types of events. Each category has its own Requirements a maximum grant amount:

  • Standard: small to medium-sized events with a local focus, up to €2,000.
  • Exceptional: Larger events with greater reach and visibility, up to €10,000.
  • Distinctive: major events with a clear regional focus, up to €40,000.
  • High-profile: very large events with a supraregional impact, up to €220,000.

If this is your first time applying for a grant for an event, the grant amount will not exceed €10,000.

Requirements

  • Your event is in Heerlen.
  • Your event aligns with the municipality’s goals, themes, and plans.
  • Your organization is a legal entity (such as a foundation or association).
  • Your organization is not making a profit.
  • Your organization has been in existence for at least 1 year.
  • You have a permit for the event. Or, the permit application is pending, but you have already registered the event, and the date and location are listed in the event calendar. If you have any questions about this, please contact evenementen@heerlen.nl.

Common event:

  • You have experience organizing events, supervising volunteers, and managing funds.
  • You must cover at least 50% of the event's costs (excluding VAT) yourself. Alternatively, you can obtain this funding from others, such as sponsors, grants, or attendees. 
  • Your event has at least 500 attendees.

Special Event:

  • You have experience organizing events, creating and publicizing a program, supervising volunteers, managing finances, seeking sponsors, and ensuring safety.
  • You pay at least 60% of the costs (excluding VAT) yourself. Or you receive this money from others, such as sponsors, foundations, or visitors. 
  • Your event has at least 2,000 attendees.
  • There is coverage in local media (regional coverage is a plus).

A unique event:

  • You have experience organizing events, creating and publicizing the program, supervising volunteers, managing finances, seeking sponsors, and ensuring safety.
  • You pay at least 60% of the costs (excluding VAT) yourself. Or you receive this money from others, such as sponsors, foundations, or visitors.
  • The event attracts at least 10,000 visitors.
  • There is coverage in regional media (national coverage is a plus).

Landmark event:

  • You have extensive experience organizing events, creating and publicizing the program, supervising volunteers, managing finances, seeking sponsors, fundraising, and ensuring safety.
  • You pay at least 70% of the costs (excluding VAT) yourself. Or you receive this money from others, such as sponsors, foundations, or visitors. 
  • Your event has at least 30,000 visitors.
  • At least 25% of visitors come from outside Parkstad.
  • The story is receiving coverage in both regional and national media.

Term

The municipality will make a decision within 12 weeks.

Or are you searching?

Notification or permit for organizing an event