Extract of birth, death, marriage and divorce

An excerpt or transcript of civil status is written proof of, for example, a birth or marriage. You request this from the municipality where the event took place.

You can request this for yourself, parent or child. 

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Would you like to come to the front desk? Please make an appointment

Approach

This is how you request an extract or transcript from the civil registry:

  • You go to the municipality where the event was. Do you want to apply for a divorce certificate or certificate of termination of partnership? Then do so at the municipality where you were married or where you entered into the partnership.
  • Log in with your DigiD at the municipality to request the extract or transcript online.
  • You pay for the excerpt or transcript online. 
  • You will receive the excerpt or transcript at home.

Applying from abroad

Do you live abroad and need an extract?

  • Apply online and pay via iDeal or credit card.
  • Authorize someone else to apply for you.

You can request a multilingual extract for use abroad. Please make an appointment at the front desk to do so. The information is in the following languages:

  • French
  • German
  • English
  • Spanish
  • Greek
  • Italian
  • Portuguese
  • Turkish
  • Yugoslav 

Applying for someone else

Are you requesting the extract for someone else? If so, please include:

  • A signed letter stating what the applicant needs the extract for and that he/she authorizes you.
  • A copy of the applicant's ID.
  • Bring your own proof of identity.
Cost

A limited review with corrections is free.

Requesting an extract or transcript from the civil registry will cost you €16.60 (2024) / €17.10 (2025).

A multilingual extract or model form costs €16.60 (2024) / €17.10 (2025).

(Rates 2024/2025)

Check carefully which extract you need and request the correct extract. You pay at the time of application. If you request an incorrect extract, we will not reimburse these costs.

Description

The county records important events in a person's life in an official document. This is called a deed. Important events include birth, marriage or death. The municipality keeps the deeds in the civil registry.

You can request a hard copy or extract of these deeds. An excerpt is a summary of the information the municipality has. It contains the most important information. A transcript is a copy of the deed, with a stamp and signature of the registrar.

You can request a transcript or excerpt from a:

  • birth certificate
  • death certificate
  • marriage certificate
  • divorce certificate
  • certificate of partnership
  • deed of termination of partnership

Do you need an extract for abroad? Then request an international excerpt.

Do you need a statement for abroad? Then request a multilingual model form in addition to the statement.

Deeds become public over time. For births this is after 100 years, death certificates after 50 years and marriage and divorce certificates after 75 years. You can look up public records yourself at the archives department, Historical Center Limburg in Heerlen. Looking up the records yourself is free of charge.

Requirements

Do you want to request a copy or extract of a deed for someone else? This is only possible if you:

  • be the child or grandchild or be the parent or grandparent (i.e. not a sibling)
  • are an heir
  • are the legal representative
  • needs the deed for legal proceedings
  • Need the deed for a marriage or registered partnership
  • Has a written consent (an authorization)
Term

The municipality will send you the extract or copy within 7 working days. Do you live abroad? Please note that postal delivery may take longer. During the holiday period, sending the online requested extract or copy may take longer. Municipal extracts also take a little longer.

Do you need the excerpt or transcript sooner? Then make an appointment at the municipality. You will receive it immediately during your appointment.

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